Cambourne: 01954 710700

Privacy Statement

General Data Protection Regulations (GDPR) Privacy Notice

The GDPR are important European regulations which will introduce amendments to data protection law including introducing additional rights for individuals in relation to their personal and sensitive personal data. GDPR applies to all EU Member States from 25 May 2018. Malcolms are committed to protecting and keeping confidential all the information you provide to us.


We may collect, hold and use some of your personal data and so here will provide more information about how this works.

Please read it carefully and ensure that you understand it. If you do not accept and agree with any part of it please stop using the website immediately, because your continuing use of our website will be seen as your acceptance of it.

Definitions and Interpretation

Meanings of phrases within this document:

Data –                                Any information that a user of the website provides to us, through our “Contact” page, or through emailing us relating to any person who can be directly or indirectly identified from that information.

We/Us/Our –                     Malcolm Thomas Ltd Trading as Malcolms

Registered Office: 32a East Street, St Ives, Cambs. PE27 5PD

Company Number: 484 1695

You/Your –                         A user of the website

The Website           

Company Information

  • Malcolm Thomas Ltd
  • Trading as Malcolms
  • Our VAT number is 817 9751 88
  • We are a member of The Property Ombudsman (NO2095),, The Guild of Property Professionals,, Property Mark,
  • If you have any questions about the website or the use of your data, please contact us at 01954 710 700 option 2, or

Users Rights

As a user you have the following rights –

  • A right to be informed about our collection and use of personal information;
  • A right of access to the personal information we hold about you;
  • A right to rectification if any personal information we hold about you is inaccurate or incomplete;
  • A right to ask us to delete any personal information held about you unless we are obliged to retain the information for other legal reasons;
  • A right to restrict or prevent the processing of your personal information;
  • A right to data portability (obtaining a copy of your data to re-use with another service or organisation);
  • A right to object to the use of your data for particular purposes.

Data Collection

Except where you contact us directly through any of our contact options available on the Website we do not collect any personal data from you. If you contact us or send us an email, we will retain the details you provide to us including your name, your email address, and any other information which you choose to give us. We do not place cookies on your computer or device.

Using Your Information

Where we hold any personal information, it will be processed and stored securely, for no longer than is necessary, considering the reason it was provided to us.

We will potentially –

      1. Reply to your email;
      2. Provide details on the properties requested, plus any others we think may interest you;
      3. Offer or provide you with the services requested, plus any others we think may interest you;
      4. Contact you by telephone when appropriate;
      5. Offer Home Set Up services as described in our terms and conditions for all tenants. In the course of provision of the services we may also process move-to and move-from addresses, moving dates, tenancy details, council tax status, and other data required for the provision of those services (including data relating to other occupants or household members).  Where a Tenant receives Home Setup Services provided by Just Move In for the purpose of fulfilling the contract for those services, we will need to also provide relevant personal data to Just Move In. Just Move In will store and be a controller of such personal data. Just Move In (full company name Ethical introductions Ltd) provides a privacy notice describing their use of data, available here:

We will delete your personal information once your request has been met or the service has been provided, except where

  1. You were interested in details of properties we are offering, when we will continue to hold your information in order to send you information on other properties that may interest you;
  2. You become a client or a buyer of a property;
  3. You require us to retain it for longer;
  4. We are required to retain it for longer for other legal reasons. We will not share any of your data with any third parties for any purposes without your prior consent.
  5. You have the right to withdraw your consent to us using your data and to request that we delete it.

Storage of your Data

Your data will only be stored in the UK.

Accessing your data

You have a right to ask for a copy of any personal information we hold on you free of charge. Please contact us to make a request at or 01954 710700, Option 2

Changes to our Policies

We recommend that you check this page regularly to keep up-to-date, as we reserve the right to change this Policy from time to time if our policies change or the law changes. Any changes will be posted on this page of the website and you will be deemed to have accepted changes to the Policy on your first use of the website following the changes.


This Policy applies only to your use of this website. The website may contain links to other websites. Please note that we have no control over how your data is collected, stored, or used by other websites and we advise you to check the policies of any such websites before providing any data to them.


  • If you have any cause for complaint about our use of your personal data, please contact us at or 01954 710700
  • We will address your concerns and attempt to solve the problem to your satisfaction.
  • You also have the right to lodge a complaint with the Information Commissioner’s Office.
  • For further information about your rights, please contact the Information Commissioner’s Office, or your local Citizens Advice Bureau.

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