Malcolms Property Management

How much do you want us involved?

Malcolms Property Management

Reassurance that your property is in safe hands.

 

We are Property Management Experts

 

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We will advise you on how  to present your property to maximise rental income. 

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If you encounter a problem, we’re always here to help. If the problem requires professional help, we have a list of approved contractors.

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We provide professional, photographic inventories. For your peace of mind we complete professional photographic inventories with Imfuna, capturing an accurate presentation of the property.

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As approved agents with the NAEA  Malcolms is a part of the PropertyMark Client Money Protection Scheme.

NAEA, NFOPP, ARLA logos

Our Comprehensive Management Service

 

  • We will visit your property and give advice on presenting it to its full potential and a realistic rental valuation
  • We will take photos and prepare floor plans to present your property at its best
  • We will accompany all prospective tenants around your property
  • We will credit check and reference tenants over the age of 18. We will also perform the government “Right to Rent” check
  • We will provide an assured shorthold tenancy agreement
  • We will provide a tenants handbook and government “How to Rent” booklet
  • We will lodge 5 week’s rent as deposit with the Government Independent ‘Deposit Protection Service’ and issue Prescribed Information
  • We will complete a full condition, inventory report and a risk assessment report
  • We will move the tenants in, and hand the keys over to them, gain signatures of agreement on the condition report, and take meter readings with them
  • We collect monthly rent from the tenant and pass that on to the Landlord. Statements are sent via email at the end of each month
  • We are the first port of call for the tenant should any maintenance be needed. We use industry leading software – GNOMEN – a transparent portal to manage all maintenance issues
  • We inspect the property after 1 month and every 4 months thereafter
  • We move the tenants out at the end of the tenancy, regain agreement as to the ‘condition report’ and liaise with the Deposit Protection Service to refund any deposit
  • Our fees are based on 14% inc VAT of the monthly rental income

Full Scale of Charges to our Landlords

  • £180.00 (inc VAT) = £150 + VAT Initial set up fee for new properties
  • 14% (inc VAT) =  Management fee
  • Tenant credit checks via Van Mildert compliant with the government Right to Rent check included Free of Charge
  • Lodge the deposit with Deposit Protection Service – DPS. Issue Government compliance DPS Prescribed Information
  • Issue tenants with Government compliance How to Rent document
  • Complete digital Inventory and Condition Report
  • Issue standard Shorthold Tenancy Agreement
  • Move tenant in and take meter readings, issue keys
  • Take monthly payments from tenants, deal with tenant queries and inspect property after first and fourth month within a six month period. Landlords are advised to have a professional clean of the property before tenant occupancy so that this standard can be enforced at point of tenant departure.
  • £60 inc VAT renewal of Tenant Contract.
  • £120.00 inc VAT to find a new tenant.
  • £100.00 inc VAT to compile list of monthly payments and disbursements for accounting purposes
  • £60.00 inc VAT to complete annual HMRC for Landlords
  • Should you agree to sell your home to a tenant found by ourselves 1.2% is payable inc VAT of the agreed sale price

Please Note: If you have any special requirements, we can work with you to create your very own property management package including a combination of the elements described above. All properties must have a valid Energy Performance Certificate, EPC. We can organise for an accredited Energy Assessor to provide one at a cost of £100 (inc VAT). We do not accept cash and all payments must be received from a UK bank account via BACS

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